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Board portal software for businesses can improve meetings by cutting down on the time required to prepare and distribute materials for meetings. In addition, the technology can help save money by reducing costs of binders, papers, and courier services. There are many different options on the market therefore it is important to select the right one for your company’s specific needs.
When choosing a board portal choose one that is user-friendly and easy to use. Board members are typically busy people, and they are more likely to use the system if it’s user-friendly. Look for a system that lets directors access agendas and books of the board from any device. This is especially important for digital natives or board members with a millennial background who expect to use the same tools at work as well as in their personal lives.
Another factor to consider is the security of the system. Documents at the board level are highly sensitive and require protection from unauthorised access. Make sure that the portal is secured document center and supports an encryption protocol. It is also advisable to not store confidential files in email inboxes since this can pose a security threat and expose sensitive information.
Look for a built in electronic signature feature that is compliant to industry standards and can authenticate the signature electronically. This will speed up meetings and ensure that documents are signed in a secure manner. Lastly, look for a secure storage system that offers archiving and can be accessed both online and offline.
