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Traveling for work can be an excellent opportunity to explore new destinations and cultures as well as to establish a network and close sales. It can be expensive and challenging to manage. With so many stakes trying to balance cost-effectiveness with employee satisfaction with policies and compliance can be challenging for companies of all sizes.
Travel arrangements are made by a number of different parties: travel managers and agents, online booking systems, and employees who travel for business. Each one has its own role and responsibilities.
A travel manager typically oversees the entire corporate travel program and relations with travel suppliers such as hotels and airlines. They can negotiate discounted rates and contract rates that aren’t available to individuals. They can also utilize an international distribution system (GDS) to search for flight and hotel options for employees, saving them time and stress by not having to contact each supplier individually.
The travel management team also look for locations for large events and meetings to ensure they are appropriate for the expected audience size and the logistics of the meeting. They can also book hotels, restaurants, and convention centres to host the event.
Many companies have an entire team of software developers or tech experts who create and manage the company’s booking system for travel as well as other applications that monitor expenses, convert currencies or offer navigation. These apps can be helpful to employees on the move and help them keep records of their expenses and keep them informed about important workplace updates and changes.
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