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A successful board meeting depends on a structured and thoughtful decision-making process that incorporates the viewpoints of all stakeholders. This requires conducting extensive research, seeking out experts in the field, fostering an environment where differing opinions are valued and engaging in healthy and productive discussion.
Start at the Time
By ensuring that you start and end your board meetings on-time, you can demonstrate efficiency, minimize fatigue and create a calm and active atmosphere. It also helps to orient your participants and set expectations for future meetings.
Manage the Agenda
Ensure that your board meetings are productive by planning out an agenda that has a clear outline. This enables you to hit all of the essential topics without wasting time on reports and administrative items that aren’t critical to the decision-making process. Start with the most important subjects and then finish in time.
Define a Plan for Each Topic
Make sure that your board members know the main purpose for each discussion topic, whether it is to gather information, reach a conclusion or to do something else. Your participants will be more able to steer the conversation towards the desired outcome while avoiding irrelevant and repetitive subjects.
Include an executive session at every board meeting. This is a brief (15-minute or less) segment that is reserved for Board members only, and not the management team.
It is a good time to discuss any obstacles, major milestones and the company’s performance. This is also a great opportunity to brainstorm and devise strategies for the company’s future success.
